We’ve all heard about companies losing sensitive data to hackers, but it turns out that employees accidentally sending important information to the wrong recipients via email is an even bigger and more common threat. Given the fact that most of our email accounts are cluttered with addresses, it’s easy to see how busy employees can make this mistake.
So, how can you prevent these employees from accidentally sending sensitive information to the wrong email address?
This infuriating problem can be prevented using this simple software from SafeSend. It requires that Outlook users confirm external recipients and review attached files before they send external emails. It forces the user to slow down and make sure that they’re sending the right info to the right people.
All it takes is one simple mistake to cost a company millions of dollars. This simple fix can decrease your company’s risk of liability and improve awareness of security within your organization in line with ISO27001 compliance.
See more about how SafeSend works in the video below.
CONFIRM EXTERNAL RECIPIENTS
Confirm external recipients in outgoing emails, meeting invitations and task requests. No more data leakage due to auto-complete.
REVIEW ATTACHED FILES
Allow users to open and review attached files before they send external emails.
Create a white-label version of SafeSend with your corporate logo and style.
ENTERPRISE LEVEL SUPPORT
SafeSend answers every support request as fast as possible. They can usually respond within one hour.
CENTRALLY MANAGED SETTINGS
All settings are configurable using Group Policy and can even be configured on a per-user basis.
SafeSend is engineered for enterprise deployment. Install SafeSend on your endpoints with your preferred packaging tool.
LINK TO CORPORATE EMAIL/SECURITY POLICY
Promote your corporate email/security policy by linking to it directly from SafeSend.
DISABLE SELECT ALL BUTTON
You can choose to disable the ‘Select All’ button. This will require users to check each external recipient.
CUSTOM SAFE DOMAINS
The administrator can define the list of safe domains. Emailing a safe domain will not cause SafeSend to popup.
ONLY POPUP FOR ATTACHMENTS
If you only like users to confirm recipients and files whenever there are files attached and when there are external recipients.
DOMAIN COLOR CODING
Display different recipient domains in different colors to make outliers stand out.
You can log details about all sent emails to decrease your risk of liability.
If you would like to give SafeSend a try, a 7-day trial of the software is available for download.
I partnered with the brand to write this article but every word is mine.